November 2012

Based on feedback from schools we now have:

For boarding schools the student’s boarding status now has available ‘four day boarder’ and ‘weekly boarder’

Curriculum

1. Class lists now has a total of students in the class, and allows sorting by Gender
2. Configuration for the JAM, Marie Clay, running records and NumPA assessments is now available for earlier years
3. Report Comment entry box improvements only allow correct character display, and a warning if we estimate the text will not fit on the report output
4. The Curriculum course flags (red, yellow) with mouse hover, indicate what the issues are which need to be resolved to bring the course to green status

Attendance

1. A correction to the Audit Term Attendance Register to correctly list students with missing attendance data as a ‘?’
2. Adding another attendance alarm threshold in the School Settings page will now save without error

Enrolments

Changes to Student Lists:

1. Filterable lists has a check box to show an age of students at a specified date column (eg. age at 1 Jan, sports representation)
2. There is a new ‘Newsletter distribution’ link which lists the students for each class who are the oldest in their family
3. The ‘School Size Summary’ now includes year 0 students

Student Caregivers

1. The Student Summary page within Enrolment > Student Summary now displays the contact information for the first caregiver at the student’s address, to provide faster access to contact information
2. Overseas addresses can now be entered for Caregivers
3. The Caregiver tab has been re-organised with visual representation of all caregivers and siblings living at the same address as the student. Open the Caregiver for full details and click the Edit button to make changes

Student Finance

1. More information is available regarding batch details, and throughout the transaction pages the box below the heading summarises the current status for your student
2. Requests for Payment can be printed where email not used for delivery; and can be collated
3. Billable items can now be assigned by year level and class, along with some layout improvements to the page
4. The Ledger Number for Unallocated Credits is in a separate section in the Ledger Number configuration page
5. Configuration of the GST Number, Bank Account details, and confirmation if using electronic receipting is now included in a configuration section under Setup > School Settings
6. The page for entry of a payment and allocation of credit has been simplified. A receipt can be generated and printed when the payment is entered
7. A list of all transactions made for a student can be viewed in the Transaction Summary. On this and Payment Received pages, the balance is shown at the top of the page
8. Reports which can be generated from Finance > Report have been updated to provide totals
9. Completing Refunds and Reversals has been simplified and can now be accessed on the new Transaction Summary page

Fixes

1. We have corrected the GST calculation for Finance processing. There is no need to redo any previously entered transactions
2. The Probe2 assessment drop down for the ‘Set’ is now correctly saving
3. The drop down for the type of refund in Finance processing now has values in it which will allow refunds to occur
4. When a discount was not entered in the ‘Payment Received’ page it no longer shows on the receipt

October 2012

Features

Enrolments

1. Styles have been updated, for example selection of the Year in pages such as Assessment Analysis, and the drop downs in Student Lists

Fixes

1. Funding year level for students in Year 7 and 8 has been corrected
2. Setting the ending date for a Teacher now sets the end date for Classes associated with that Teacher
3. Layout of the Mark Attendance date selection in Firefox has been enhanced
4. Reporting to Caregivers report validation now excludes Teachers who are no longer teachers of the class, or working in the school
5. Saving changes to a caregiver who does not have an address recorded no longer errors
6. On the MoE Roll Returns Summary page the message when outside of a roll returns period has been made clearer

September 2012

Features

Curriculum

1. Report to Caregivers now have extra features which include:
   • Control over which comment boxes are included on the report, and functionality to personalise most of the comment entry box names so that they can be aligned with the existing phrasing used within the school
   • Choice of fonts and heading colours
   • Selection of two page layouts – single page A4, and multi page booklet (up to 4 pages)
   • An optional brief description of the student’s attendance data
   • The ability to assess, and include a graphical representation of, each student’s OTJ or curriculum level
   • The choice to include student photo to be included on the report (multi page only)
   • Display of assessment results in the report data entry area, which can be copy-and-pasted into the report
   • The ability to view the student’s last report created, while entering the current report comments
   • A character count-down which indicates the display limit for the Comment boxes, please note that comments will still need to be reviewed before sending out the reports
2. Introduction of a new responsibility (role) called ‘Report Master’ which, for those assigned with the role, enables report layout and content editing control at the end of the reporting process
3. The completed reports can be published to caregivers via email attachment (as a pdf), and the Caregiver portal in one easy step. The reports can also be printed for schools whose desired delivery of student reports is hard copy
4. Staff with the Teacher user role can enter report comments, confirm the report is completed to show current status of the comment entry, and print reports
5. Remember, we have a comprehensive set of Help pages to assist you through using the product. These can be accessed from every page by clicking the green Help button on the top right of each page; and search functionality is available within Help

Attendance

1. Attendance Officers can generate a list of students who are absent today (for emergencies, fire drills etc) in Student Lists

August 2012

Important Fix

Attendance

1. Attendance notes are not visible after their end date

​Features

Curriculum

1. The new Comparative Analysis tab enables teachers and Assessment Officers to compare a filter across years
2. Assessments > Analysis now provides a progress graph below each table for individual National Standards Full Results
3. For the first three years of schooling, student results are displayed for all years in their assessment summary

July 2012

Features

Curriculum

1. Improvements made to the to the Assessment Analysis selection page provide clarity on what is available across all tabs
2. Curriculum > Assessment > Analysis > School tab now provides progress comparative bar graphs for each of the Schonell and Probe 2 assessments; and line graphs for all PAT assessments. This is viewable via year level, classes, ethnicity and gender
3. National Assessments with Stanine results are now graphed as a bar chart which also displays the national norm. Select from the student’s Assessment Analysis page (listed by subject heading), for STAR (2012) and SSpA; PAT – Reading Comp, Reading Vocab, Listening Comp, and Maths
4. Changes made to Assessment > Manage upload/download of assessment data for importing updated e-asTTle file

Student Details

1. Enrolment > Student Details > new Notes tab added to view each student’s summary page (with permission) on which to filter on category of note eg. change the default to enter Attendance, Assessment. Sortable table columns display for editing (or deleting) all notes
2. Notes can be added from assessment entry pages, or from the Add Note button on the blue footer
3. Enrolments > Students > Custom Groups page allows the creation of common groups of students, using the link. There is a mandatory association with a staff member and start date before students can be added or removed. Group details can be edited as required
4. Membership of a custom group can be managed from the Student Details > Group Membership tab
5. A list of students in the group is available from Enrolments > Students > Summary > Student Lists, Filterable Lists link where the Custom Group field has been added

June 2012

Features

Curriculum

1. Within analysis,analysis, bar charts added to display ssPA stanine assessment results which also show the national norm
2. New science Thinking with Evidence assessments available
3. JAM assessment results can now be recorded
4. PROBE 2 assessment results can now be recorded
5. In Analysis the tables can be sorted for STAR, PAT, GloSS, and Science Thinking with Evidence

Student Details

1. Attendance notes can now be added from anywhere in edge to student data, by selecting ‘Add Note’ on the blue bar at the foot of each page
2. Caregiver export can now include the caregiver’s title for mail merging
3. School enrolment numbers are now included in the export file for Library Borrower Upload into MUSAC Library Manager
4. For years 1-8 a Room by Funding Year Level report is available on the Summary > Student Lists page expanding the School Size Summary. This includes unknown entries, and is broken down by gender

Additional features

Secondary Schools – Youth Services Initiative

1. The .moe file by default now includes students’ contact home and cell phone numbers, alternative phone number for the student or home; student’s email address and name of contact person or primary caregiver held. A checkbox below the Privacy Indicator box on the Student Details>Edit Student page can withhold these additional contact details being forwarded to the Ministry of Social Development for the new Youth Services Initiative. Schools must advise caregivers and students, and on their request the additional details can be suppressed
2. This report can also be generated outside the roll return cycle if requested, on the MoE Returns > Contact Details for Youth Services page

Schools with Boarding Status

1. Enrolment Officer can use additional status options from the ‘Boarding Status’ dropdown in the Student Details > Edit Student page, available for display in Class List reports

May 2012

Features

Attendance

1. Notes can be added by Teachers and Attendance Officers. Click ‘Notes’ for adding (editing/deleting) from attendance pages for Teacher and Attendance Officer roles (for the relevant day). Start and end dates must be entered and saved. Messages valid on the day are then displayed on all Attendance pages where the student to which the note has been added appears. The button becomes green to show that a note has been added. Also displayed is the number of notes within the entered date range
2. Preferred student names are now displayed when marking Attendance
3. ‘Class Rolls’ and ‘My Class Rolls’ pages have ben amalgamated so there is one tab headed ‘Class Rolls’
4. The Attendance Summary Extract has been updated to meet Ministry requirements

Assessment

1. There is a new ‘Year Level’ tab in Analysis to allow the desired year level to be selected from the dropdown
2. If there are assessment results for the current year, in Assessment Analysis > Students, the Assessment dropdown (as follows) includes ‘Assessment Summary’. These can be viewed together as tabular summaries for each student using the new ‘Assessment Summary’ selection to display all assessments for the current year in one page
3. National Assessment results can now be recorded in edge to year 13 eg. including PAT and e-asTTle, with National standards now available for Years 7 and 8
4. When viewing assessment results for analysis of students in years 9-13, select by either desired year level or new filter for option class