Entering Report Builder Data

Overview

Entering report comments

1. Go to Reports › Report Builder › Report Entry, or Teacher Home › Results & Reports › Report Data Entry.
2. Choose a Report. Only reports that cover your students' year levels are useful here.
3. Choose one or more Classes. Student cards appear grouped by class, each with a photo and a status badge: Not started In progress Submitted Changes requested Moderated.
4. Click a student's card to open their report.

The entry screen

The student's whole report is shown as it will print. The parts you fill in are highlighted and tagged Your input. Next to the student's name you can see their status and how many input fields have been filled in.

• Comments: type into the box. If a maximum length is set, a counter shows characters used / maximum, turning orange near the limit and red at it. Some comment boxes have a fixed height so the comment can't spill onto another page; text that doesn't fit is trimmed and a message says so.
• Comment bank: where enabled, a Comment bank panel sits above the comment box. Search by words, filter by category, then choose a comment to insert it at the cursor. Name and gender placeholders such as {Name} or {he/she} are filled in for the student, using they when no gender is recorded. You can insert several comments.
• Lookup lists: pick from a drop-down or click buttons; some lists allow several choices or N/A.
• Key competencies: choose a rating for each item.
• Images: upload a photo, for example of the student's work.
• Dates: where the designer has made a date editable.
• Markbook and achievement comments shown on the report can be edited in place. Changes are saved back to the markbook or achievement area. This is only possible for reports in the current year.

Saving and moving between students

• With Autosave ticked, your typing is saved about two seconds after you stop. Otherwise click Save. The action buttons appear at both the top and bottom of the report.
• Use Previous Student, Next Student or the Select Student list to move around, and Students to return to the cards. You're warned before leaving unsaved changes.
• PDF downloads this student's report as a PDF at any status.

Reports that are sent back or approved

• Changes requested: a yellow box headed Your report moderator has requested changes shows the moderator's note. Make the changes and submit again.
• Moderated (approved): the report is shown read-only with a green note. To change it, ask your report moderator to send it back.

 Submitting for moderation

One student

Click Submit for Approval. Your changes are saved first, then the report goes to the moderator and its status becomes Submitted.

Several students at once

1. On the student cards, tick the students you want, tick a class heading to select the whole class, or use the Select menu (Select all, Select all approved, Select all unapproved). Clear unticks everything.
2. Click Submit selected for Approval and confirm. This button is unavailable if any ticked report is already approved.